Description
SHRM & HRCI Approved Webinar | CEUs = 1.5 Credit Hours
Overview:
How to compensate employees for the hours spent traveling on business is becoming one of the major concerns of the payroll department today. Many recent changes in federal and state wage and hour rules as well as economic pressures on employers and employees alike can create a situation that can practically invite noncompliance lawsuits—especially if the travel time results in overtime being owed to the employee.
But it isn’t just the DOL that is interested in travel pay. The IRS also has strict regulations on when employees can be paid for travel expenses without it being considered wages. Does the company use the per diem method to reimburse employees or the accountable plan method? Or do you even need to have a method when it comes to reimbursing employees for travel expenses?
What will You Learn:
- Travel Pay 2026 requirements – what must be paid and why
- Compensable vs. Non-Compensable Travel Time under the FLSA
- Home-to-work Commuting vs. Business Travel Rules
- Same-day and overnight travel pay requirements
- Which employees have to be paid…and when
- Travel Pay differences for Exempt v/s Non-Exempt employees
- How travel pay affects Overtime Calculations
- Travel during non-working hours – compensation rules
- Payroll compliance Issues and reducing Wage & Hour claims
- Handling federal and state law conflicts in travel pay & multi-state travel pay compliance challenges
- Special travel pay situations, including training and meetings
- Remote and hybrid employee travel pay considerations
- Recordkeeping and payroll documentation best practices
- Common employer mistakes and audit risks
- Understanding per diems and travel reimbursements
- When travel payments are Taxable
- Accountable vs. Non-Accountable plans
- Best practices for paying travel pay correctly – Real-world payroll examples and compliance strategies
Why You should Attend:
Employee travel time remains one of the most misunderstood and high-risk areas of wage and hour compliance. From local day travel and overnight trips to remote work assignments, training programs, and multi-state travel, employers are facing increasing scrutiny over whether employees are being compensated correctly for travel-related time.
This webinar discusses the rules and regulations that must be followed when paying an employee for travel pay. It includes what is travel pay, best practices for handling the payments, how it affects overtime calculations and what is required on the state level. It also discusses the requirements for taxing travel expenses under IRS rules.
Who Should Attend:
- Payroll Professionals
- HR Managers & HR Generalists
- Compensation & Benefits Professionals
- Finance & Accounting Teams
- Compliance Officers
- Employee Relations Professionals
- Workforce Operations Managers
- Controllers & Internal Auditors
- Business Owners & Employers
- Legal & Labor Compliance Teams
- Organizations with Remote, Hybrid, or Traveling Employees
