Description

Employee expense reimbursements that aren’t handled accurately can wind up being disallowed as expenses, or even considered as compensation by the IRS. If this happens, your company is on the hook for paying the associated payroll taxes – costing you more money as well as any penalties! You need to make sure your reimbursements are truly considered non-taxable, and that’s a real challenge for even seasoned payroll pro’s.

Don’t take chances with your expense reimbursement plan for employees and independent contractors. Join our live, 90-minute webinar to discover:

• What makes an “Accountable Plan” – Guidelines to help you in 2024
• Your options for calculating and reporting taxable expenses to the IRS
• Keys to taxing reimbursements: What’s an expense vs. compensation
• High on the audit list: Detailed rules for specific reimbursement types
• How to avoid employee fraud – red flags and what to watch out for
• Much, much more

What will You Learn:

• IRS Rules for Employee & Independent Contractor Expense Reimbursement
• • IRS reimbursement requirements for taxing employee expenses
  • Expense reimbursement plans: Accountable vs. non-accountable
  • Stay off the audit list: Rules on specific types of reimbursement
• Payroll Requirements for Reimbursements: Expense vs. Compensation
• • Tips & tools to calculate taxable expenses – before the IRS does!
  • Payroll taxation considerations: When reimbursements count as income
  • Personal use of company property: Vehicles, cell phones and more
• Best Practices for Processing and Documenting Expenses: Your Key to Preventing Fraud
• • Substantiation and documentation: Excluding reimbursement from wages
  • Identifying employee fraud: Clear warning signs to be aware of
  • Methods for timely processing and collection of excess advance funds
• Live Question & Answer Session – Have your questions answered by the expert!

Why should You Attend:

At the end of the presentation, you will be able to understand, explain, and evaluate your business for compliance with the following:

• Define and present the general rules about what makes expense reimbursements taxable for payroll, and what are excluded from payroll taxes
• Determine whether or not your expense reimbursement policy reflects the information necessary for your employees to get you the information you need, without being overly burdensome.
• Evaluate some specific types of expense reimbursements that your company regularly processes for workers, and determine if you are valuing and taxing them as appropriate.
• Recognize the signs of employee fraud perpetrated in employee expense reporting.

Who should Attend:

• Human Resource professionals
• Accounts payable staff and management
• Accountants and Finance personnel
• Payroll management and staff
• Dept managers