Description

SPEAKER – MARGIE FAULK, SHRM-CP    | DURATION – 90 Minutes

OVERVIEW:

New I-9 Form from August 1, 2023

The New I-9 Form from the Department of Homeland Security (DHS) is finally here! We can now see the actual changes and how we should adapt of onboarding policies to meet the new criteria.

DHS surprised Employers, legal minds, HR associations and professionals when they moved to modernize employment eligibility verification, by taking additional steps to provide certainty and flexibility for American businesses. Rather than examining an employee’s identity and employment authorization documents in person, employers who participate in E-Verify and are in good standing will have the option to conduct verification electronically and with a live video call interaction. This will be a different flexibility than what the current DHS has provided for Employers.

On May 11, 2023 the President determined that the Covid-19 pandemic was no longer an emergency. As a result, that prompted The US Immigration and Customs Enforcement (ICE) to announce that “Normal Operations are Resumed”. Employers will have 30 days to comply with Form I-9 employment eligibility verification physical document examination requirements when COVID-19 flexibility ended on July 31, 2023.  Employers have until August 30, 2023 to meet the physical review of ID documents the conducted remotely during the 3 years of the COVID-19 pandemic.

There will be no more extensions! Employers will have 30 days to review all the documents used during the Covid Pandemic flexibility decision on March 20, 2020.

WHAT YOU WILL LEARN:

• Department of Homeland Security (DHS) launched the new I-9 Form and identified some of the changes.
• Separate I-9 Form Instructions are now available.
• Employers can use the current expired I-9 form until October 2023
• Effective November 1, 2023, you need to use the new I-9 Form
• Learn what other changes are part of the New I-9 Form.
• Learn when the I-9 Manual (m274) will be available.
• DHS has allowed the I-9 Remote Alternative Procedure only for E-Verify users.
• Learn what other requirements are part of the decision of the DHS E-Verify process of Alternative Procedure
• Learn what criteria should be written in the I-9 Form when using the E-Verify option.
• Learn what requirements are mandatory when using the E-Verify Alternative Procedure option.
• Learn how to properly use the Additional Information Field when it comes to reviewing documents and using the New E-Verify Alternative Procedure Option.
• The clock is ticking for Employers who are mandated to review physical ID documents by the August 30, 2023, deadline.
• Learn how best practice is when reviewing documents before August 30, 2023, Deadline.
• Learn how to review documents if they are different than the original IDs used.
• Learn how to effectively review IDs to meet requirements.
• Learn how to conduct an internal audit now to make the changes easier.

WHY YOU SHOULD ATTEND:

Now that DHS has finally launched the new I-9 Form, employers need to adapt to the new changes which include new instructions and many other changes. Employers need to establish a remote option now that this option is no longer available. The U.S. Department of Homeland Security (DHS) moved to modernize employment eligibility verification, taking additional steps to provide certainty and flexibility for American businesses.

DHS has determined that users of E-Verify will be able to utilize what is called the Alternative Procedure where users in good standing can view their I-9 forms via video. It will be interesting to see how this evolves and if DHS will expand this option.

WHO SHOULD ATTEND:

• All Employers
• All Employer Representatives
• Business Owners
• Company Leadership
• Compliance professionals
• HR Professionals
• Managers/Supervisors
• Employers in all industries